Administration

Executive Assistant

Thane, Maharashtra
Work Type: Full Time
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LOCATION:

Owens Asia Private Limited is located at Redbrick Offices, Wagle Industrial Estate, Thane West, Maharashtra, India


Job Description:

The Executive Assistant provides comprehensive support to executives, encompassing intricate tasks such as email management, call handling, document organization, record maintenance, meeting coordination, and other administrative functions essential for the efficient operation of executive responsibilities. 

Job Responsibilities:

Coordinate meetings, including scheduling, issuing reminders, and ensuring punctuality. 

Manage the executive's calendar, prioritizing appointments and addressing critical matters promptly. 

Skillfully prioritize daily tasks to optimize productivity.

Offer general administrative assistance as required.

Execute additional tasks delegated by executives.

Fulfill other duties as necessary to support executive operations.


Job Requirements: 

Exceptional written and verbal communication abilities.
Strong attention to detail and organizational acumen.
Proficiency in time management, consistently meeting deadlines.
Flexible and collaborative team player, adaptable to varied challenges.
Methodical approach to tasks, with a focus on process efficiency.
Demonstrated commitment to ethical work standards
Trustworthy and principled, with high levels of integrity.
Ability to thrive in fast-paced environments, displaying adaptability.
Willingness to accommodate varied work shifts as needed.
Previous experience working with an American Executive is advantageous.
Possesses confidence and versatility to collaborate effectively across various organizational levels. 

Skills:
Advanced proficiency in Google Sheets.
Mastery of Google Workspace Suite.
Efficient processing of tasks and information.
Proficient research capabilities.
Exemplary customer service orientation. 

Hiring Process & Privacy Notice

Owens collects information from job applicants during the recruitment process.  

Owens processes your personal data in a manner consistent with the data protection requirements for your location and the location of the hiring company.  Owens may process your data on one or more of the following bases; entering into or the performance of a contract, consent, or legitimate interests. Owens operates in a number of international locations and your application may be processed in any of these locations. International transfer of your personal data between Owens companies is subject to standard EU international contractual clauses, when applicable.  

To obtain a job with one of our companies, you may be required to take assessment tests and complete and pass a background screening, including criminal records checks.  

Information you will supply may be disclosed to third parties, including agents or vendors of the company you are applying to, law enforcement agencies, state or federal agencies, courts, schools, and employers to handle the recruitment and background screening process.  Information may be transmitted to another country other than the country you are located in or applying to, including countries outside the EU with a different level of data protection or inadequate data protection laws as defined by the European Commission.  

Recruitment information is generally retained for 6 months unless there is an extended legal mandatory retention period.  If you would like us to keep your information for future career opportunities, please indicate your consent below.  If you are hired, your information will be retained for longer.

For more information on our privacy practices and your rights, visit the Owens OnLine Privacy Policies page.

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